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JOURNAL OF HOSPITAL GENERAL MEDICINE Submission Guidelines

Submission Guidelines

1．Aim and Scope

Journal of Hospital General Medicine is the official peer-reviewed fully open-access journal of the JAPANESE SOCIETY OF HOSPITAL GENERAL MEDICINE. The editors of Journal of Hospital General Medicine will welcome original articles (research reports), case reports, cases of diagnostic excellence, reviews, special contributions, short original articles, short case reports, letters to the editor and key images. Objectives of the journal is to improve quality of patient care and to promote science in hospital medicine. These articles should be relevant to hospital medicine, general internal medicine, clinical epidemiology, health services research, surgical co-management, clinical ethics, and medical education among others. Contributors are expected to be hospitalists or related healthcare workers, including a member of the Japanese Society of Hospital General Medicine. The journal is published bi-monthly (January, March, May, July, September, and November). Journal of Hospital General Medicine requires that all manuscripts be prepared in accordance with the “Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly work in Medical Journals” as published by the International Committee of Medical Journal Editors (ICMJE).

 

2．Readers

The academic area covered by this journal includes a wide range of topics related to general hospital medicine. In addition, the posted papers should contribute to the lifelong education of hospitalist physicians and related healthcare workers. Our readers are mainly hospitalist physicians and related healthcare workers.

 

3．Article Types

Journal of Hospital General Medicine publishes a variety of different article types. Once you have determined the correct Article Type, it is imperative that you read the Manuscript Preparation guidelines before you submit your manuscript:

1) Original Articles (Research reports)

Should contain new findings obtained by a method with high scientific validity. Papers for publication in the Journal of Hospital General Medicine as original (research) are acceptable if they summarize findings obtained through research conducted by the authors, even if they are not the world’s first discoveries.

2) Case Reports

Should be interesting and important clinical cases. Case reports do not have to be about particularly rare cases. They can be about cases experienced in daily medical practice that have been written from an academic or educational perspective.

3) Cases of Diagnostic Excellence

Short clinical cases of diagnostic excellence in which accurate and timely diagnosis was provided to a patient (or patient family).

4) Reviews

Comprehensive discussion of medical issues or diseases.

5) Special Contributions

A comprehensive discussion of medical issues. It should not be simply opinions, but a scientifically and theoretically described paper. Reports may be on innovative research and scientific achievements (preliminary results are acceptable), grounded opinions, and ideas useful for general hospital medical care activities. This space can be used to widely announce activities that would be of interest to our readers. The only standard is content that we feel is sufficiently useful to our members.

6) Short Original Articles

Should be new findings. Short Original Articles should contain concise, focused reports of original observational or interventional research concerning clinical care, education, or health policy relevant to hospital general medicine.

7) Short Case Reports

Should be interesting and important clinical cases. Short Case Reports should be short reports of clinical cases that provide insight into clinical practice in clinical practice, education, and research.

8) Letters to the Editor

Freely written opinions such as questions about the papers published in this journal and information obtained from the members’ daily medical care and research activities. When submitting questions about the papers published in this journal, authors must cite the paper.

9) Key Images

Educational images (patient symptoms, X-rays, other laboratory findings, autopsy findings, histological findings, etc.) that are especially useful for diagnosis or the understanding of pathology.

 

4．Manuscript Preparation

Information provided here on manuscript preparation and formatting is based, in part, on the “Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals” as published by the ICMJE. For any information that is not mentioned in this guideline, authors should refer to the ICMJE Recommendations.

Authors wishing to include figures, tables, or text passages that have already been published elsewhere are required to obtain permission from the copyright owner(s) for publication. Authors must submit permissions letters from the copyright owner(s) when submitting the manuscript. A full credit line should be added to the copyrighted material in the manuscript.

Submitted papers should be checked by person with extensive experience in proofreading papers written in English.

Manuscripts that do not follow the instructions below WILL BE RETURNED to the corresponding author for technical revision before undergoing peer review.

 

5．General Formatting

All articles should be written in English using size 12, “Times New Roman” font type on A4 paper and correctly formatted according to the guidelines outlined below. All text should be double-spaced. Line numbers and page numbers on each page are required to make it easier for reviewers to provide comments.

The organization of the manuscript should be in the following order:

  • Cover Page
  • Abstract
  • Key Words
  • Main Text
  • References
  • Figure Legends
  • Figures
  • Tables and footnotes

5.1. Cover Page

The cover page should be prepared separately from the main document and must include the following information:

  • Article type
  • Title of the manuscript
  • Running title (40 characters max, including spaces)
  • Full names of all authors
  • Institutional affiliations of all authors, indicated by numbers (not symbols), including city and country
  • Corresponding author’s name, address, telephone number and e-mail address
  • Conflicts of interest
  • Sources of financial support that require acknowledgment
  • Type of contribution of the authors. Please visit the ICMJE website for more information on authorship.
  • Approval code issued by the institutional review board (IRB) and the name of the institution(s) that granted the approval.
  • Acknowledgements (other than sources of financial support)
  • A statement that appropriate informed consent was obtained. If the consent from the participants was waived for your study, the reason(s) must be stated explicitly.

5.2 Main Document

The main text should be prepared in MS Word (.doc or .docx). Two to five key words should be submitted, and these should be lower case and singular. For each Article Type, authors must organize and order their content using the following formats:

1) Original Articles (Research reports)

Abstract Word Limit: 200 words (structured or unstructured)

Main Text Headings: Introduction, Materials and Methods, Results, Discussion, and Conclusions

Main Text Word Limit: No more than 3,000 words

Number of References: No more than 20

2) Case Reports

Abstract Word Limit: 200 words

Main Text Headings: Introduction, Case, Discussion, and Conclusions

Main Text Word Limit: No more than 1,600 words

Number of References: No more than 20

3) Cases of Diagnostic Excellence

Abstract Word Limit: 200 words

Main Text Word Limit: No more than 1,000 words

Number of References: No more than 5

Number of Tables and Figures: No more than 2

4) Reviews

Abstract Word Limit: 200 words

Main Text Word Limit: No more than 3,000 words

Number of References: No more than 20

5) Special Contributions

Abstract Word Limit: 200 words

Main Text Word Limit: No more than 1,600 words

Number of References: No more than 15

Number of Tables and Figures: No more than 5

6) Short Original Articles

Abstract Word Limit: 200 words

Main Text Word Limit: No more than 1,000 words

Number of References: No more than 10

Number of Tables and Figures: No more than 2

7) Short Case Reports

Abstract Word Limit: 200 words

Main Text Word Limit: No more than 600 words

Number of References: No more than 5

Number of Tables and Figures: No more than 2

8) Letters to the Editor

Abstract Word Limit: Not required

Main Text Word Limit: 600 words

Number of References: No more than 5

Number of Tables and Figures: No charts can be included.

9) Key Images

Abstract Word Limit: Not required

Main Text Word Limit: 400 words

Number of References: No more than 3

Number of Photos: 1 to 4

* For Key Images, a brief explanation should be included with the photograph. The contents should have deep meaning for the readers.

The Abstract of clinical trials must include the registration number and name of the registration database. See further details on clinical trials section below.

When preparing the main text, authors must note the following points:

・In principle, the name of a drug should be written as the generic name. If necessary, the trade name should be written in parentheses ( ).

・Abbreviations should be avoided as much as possible except for terms in common use. Example: human leukocyte antigen (HLA). Define abbreviations at their first appearance in the text and in each Table and Figure and use the abbreviations consistently thereafter.

・Special technical terms should be explained in the form of footnotes.

・Numbers should be in units of arithmetic digits (1,2,3), and quantities in units such as m, cm, mm, Kg, g, min, sec, ml Kcal, ℃, etc.

・If the content involves the administration of unapproved drugs or medical technology, this should be clearly stated in the text.

5.3 References

 The authors are responsible for the accuracy of their references. Including AI-generated material as the primary source in the reference is not allowed. The References section should follow immediately after the conclusion of the main text under the heading “References”. Authors must cite references in the text in the order of their appearance (for example, show in square brackets [1]). Three or more consecutive citations should be indicated as a range using a hyphen, e.g. “3-5”. If there are more than three authors, name only the first three authors and then use “et al.”

Examples:

Journal article

  1. Guiot BH, Khoo LT, Fessler RG. A minimally invasive technique for decompression of the lumber spine. Spine. 2002;27(4):432-8.

Journal article in a language other than English

  1. Paroussis D, Papaoutsopoulou C. [Porcelain laminate veneers (HI-ERAM)]. Odontostomatol Proodos. 1990;44(6):423-6. Greek.

Homepage

  1. Complementary/Integrative Medicine [Internet]. Houston: University of Texas, M. D. Anderson Cancer Center; c2007 [cited 2007 Feb 21]. Available from: http://www.mdanderson.org/departments/CIMER/.

 Entire book

  1. Jenkins PF. Making sense of the chest x-ray: a hands-on guide. New York: Oxford University Press; 2005. 194 p.

 Book chapter

  1. Riffenburgh RH. Statistics in medicine. 2nd ed. Amsterdam (Netherlands): Elsevier Academic Press; 2006. Chapter 24, Regression and correlation methods; p. 447-86.

 

Journal names should be abbreviated in the standard form as they appear in the NLM Catalog. If the journals are not included in the NLM Catalog, use the ISSN List of Title Word for standard abbreviations of journal names. If you are uncertain, please use the full journal name.

For reference styles pertaining to other media formats or further details, please refer to Citing Medicine, which is published by theNational Library of Medicine (US).

5.4 Figures and Tables

Figures and Tables should be prepared with their visual effect in mind. Figures and Tables should be numbered with Arabic numerals (e.g. Figure 1, Figure 2, Table 1, Table 2), and must be cited in the text in bold in the order they are cited. In addition, each figure and table should be pasted on a separate sheet of paper.

If any copyrighted or previously published material, edited or otherwise, are used in the manuscript, it is the author’s responsibility to obtain the permission from the copyright owner(s) prior to making a submission. Also, the authors must cite the source and indicate the permission to use such materials in the corresponding Figure or Table caption, as required by the copyright owner(s). Authors must submit permissions letters from the copyright owner(s) when submitting the manuscript.

5.4.1 Figures

For figures and photos, upload clear ones that can be printed as they are saved in PDF, ppt, pptx, or jpg format. Schematic diagrams should be original and clearly drawn by the authors. Photographs should not be reproduced or copied from printed materials. When showing the findings of radiography, ultrasonography, or other imaging, a brief schema and explanation should be attached. In micrographs, be sure to indicate the magnification.

5.4.2 Figure Legends

Legends must be prepared for all Figures presented in the manuscript and should be understandable without reference to the text. Authors must list Figure Legends on a separate page after the References section.

5.4.3 Tables and Footnotes

Upload tables saved as Word (doc, docx), Excel (xls, xlsx), or PowerPoint (ppt, pptx). The Table captions should be understandable without reference to the text. Column headings should be kept as brief as possible and indicate units. Footnotes should be labeled a), b), c), etc. and typed on the same page as the table they refer to. Tables must be configured in a horizontal layout only.

5.5 Clinical Trial

In accordance with ICMJE’s policy on trial registration, all clinical trials must be registered with a public trials registry before the time of first patient enrollment. ICMJE defines clinical trials as any research project that prospectively assigns people or a group of people to an intervention, with or without concurrent comparison or control groups, to study the cause-and-effect relationship between a health-related intervention and a health outcome. Health-related interventions include, but are not limited to, those used to modify a biomedical or health-related outcome; examples include drugs, surgical procedures, devices, behavioral treatments, educational programs, dietary interventions, quality improvement interventions, and process-of-care changes.

Journal of Hospital General Medicine requires all clinical trials to be registered with databases that are accessible to the public at no charge, open to all prospective registrants, managed by a not-for-profit organization, have a mechanism to ensure the validity of the registration data, and are electronically searchable.

Submitted manuscripts must include the unique registration number in the abstract as evidence of registration. The name of the registration database must also be provided. For details regarding the required minimal registration data set, please go to the ICMJE site at http://www.icmje.org/recommendations/browse/publishing-and-editorial-issues/clinical-trial-registration.html

The journal accepts registration from the following list of registries as well as others listed at ICMJE site:

In reporting randomized clinical trials, authors must comply with published CONSORT guidelines (http://www.consort-statement.org/). The recommended checklist must be completed and provided to the journal at the time of manuscript submission. The recommended trial flow diagram should be presented as “Figure”.

 

6．Reporting Guidelines

Various reporting guidelines have been developed for different study designs. Authors are encouraged to follow published standard reporting guidelines for the study discipline.

Please access https://www.equator-network.org to find the guideline that is appropriate for your study.

It is extremely important that when you complete any Reporting Guideline checklist that you consider amending your manuscript to ensure your article addresses all relevant reporting criteria issues delineated in the appropriate reporting checklist. The purpose of a reporting guideline is to guide you in improving the reporting standard of your manuscript. The objective is not to solely complete the reporting checklist, but to use the checklist itself in the writing of your manuscript. Taking the time to ensure your manuscript meets these basic reporting needs will greatly improve your manuscript, while also potentially enhancing its chances for eventual publication.

 

7．Data Sharing

Journal of Hospital General Medicine encourages the authors of manuscript which includes clinical trials to share their de-identified research data including, but not limited to raw data, processed data, software, algorithms, protocols, methods, materials, study protocol, statistical analysis plan, informed consent form, clinical study report, analytic code.

As required by ICMJE, all manuscripts that report the results of clinical trial must include a data sharing statement with a link to the trial registration. The statement should include the following information:

  • Available types of data,
  • Available documents (study protocol, statistical analysis plan, informed consent form, clinical study report, or analytic code)
  • Available dates
  • With whom the data are available.
  • Types of analyses the authors are willing to share the data
  • Method of requesting the data.

The statement is published alongside their paper.

 

8．Online Manuscript Submission

Manuscripts may only be submitted electronically via the journal’s ScholarOne system: https://mc.manuscriptcentral.com/jhospgm

Simply log on to ScholarOne Manuscripts and follow the onscreen instructions for all submissions. You will need to register before your first submission to Journal of Hospital General Medicine. If you have any technical problems or questions related to the electronic submission process or uploading your files, please contact our Support Desk. For other inquiries, please contact the Editorial Office:

ScholarOne Manuscripts Support Desk (Japan)

Phone: +81-3-3910-4517, E-mail: s1-support@kyorin.co.jp

All files must be submitted in the following order: 1) Cover Page, 2) Main Document, 3) Tables, and Figures (≥300 dpi). The total size of the uploaded files should be within 20 MB. Upon submission, the manuscript will be automatically checked for plagiarism, and can be sent back to the corresponding author if the plagiarism rate is 30% or higher.

Notification of manuscript submission will be sent by e-mail to all authors listed in the manuscript.

 

9．Peer Review Process

Articles submitted to Journal of Hospital General Medicine are subject to a single-anonymized peer review process. This means the identities of the peer reviewers remain anonymous but the authors’ identities are known to the reviewers. Peer review is a critically important process of evaluation for any manuscript submitted to Journal of Hospital General Medicine. Every article dispatched for full peer review will receive a comprehensive, fair, and unbiased critical assessment.

All submitted manuscripts will be reviewed, initially, by the editors of Journal of Hospital General Medicine to evaluate eligibility for publication. The editors will assess the importance and originality of the research, suitability and interest to the readership of the journal, and the quality of the manuscript. Any manuscripts that satisfy our screening criteria will generally be sent to two experts in the field of the study for peer review. The editors of Journal of Hospital General Medicine will review the peer review comments and make all decisions on the manuscript publication, which include acceptance, major or minor revisions, and rejection.

Journal of Hospital General Medicine adheres to Committee on Publication Ethics’ Ethical Guidelines for Peer Reviewers. Reviewers are not allowed to contact the authors directly before, during, or after the peer review process to discuss any information that is presented in the manuscript. Reviewers must keep the manuscripts and information obtained strictly confidential and must not publicly discuss or disclose the contents and any other information contained within the manuscript to a third party. The guidelines for the reviewers are available here.

The decision letters along with the comments by the editors and reviewers will be sent to the corresponding author via e-mail.

9.1 Revised Manuscript

It is expected that any manuscripts receiving a revision decision will be fully amended according to the comments of both the reviewers and the editors. Authors must also include a detailed point-by-point response letter and highlight the changes in red. Authors should submit the revised manuscript within a month from the date of prior decision. Revisions must be approved by all authors prior to submission of the revised manuscript. The return date must be strictly observed.

9.2 Editors and Journal Staff as Authors

Manuscripts submitted by editors, Editorial Board members, or journal staff will follow the same process as outlined above. However, they are excluded from any editorial decision process of their own manuscript and have neither access to that manuscript nor any information about the review process other than what is provided in the editor’s decision letter. Additionally, ScholarOne, the journal’s online submission and peer review system is designed to anonymize a person in other roles (editor/reviewer) from any paper he/she has authored. The manuscript submitted by editors, Editorial Board, and journal staff of Journal of Hospital General Medicine should include a statement that declares their personal conflict of interest with the journal.

 

10．Editorial Policy and Publication Ethics

10.1 Overview

Journal of Hospital General Medicine observes the highest standards in journal publication. The journal supports and adheres to the guidelines and best practices including Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals by the International Committee of Medical Journals Editors (ICMJE) and the Principles of Transparency and Best Practice in Scholarly Publishing (a joint statement by the Committee on Publication Ethics (COPE), the Directory of Open Access Journals(DOAJ), the World Association for Medical Editors (WAME) and the Open Access Scholarly Publishers Association (OASPA); (https://doaj.org/apply/transparency/)).

10.2 Authorship/Contributorship

All authors listed in the manuscript must meet the following four contribution criteria as defined by the ICMJE in their Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals.

  • Substantial contributions to the conception or design of the research or the acquisition and analysis of data; and
  • Drafting the work or reviewing it critically for important intellectual content; and
  • Final approval of the version to be published; and
  • Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

Contributors who do not meet all four criteria above should not be listed as authors. Guest or honorary authorship is strictly prohibited.

The corresponding author must ensure that a manuscript is read and approved by ALL authors prior to submission.

Those who do not qualify for authorship may be acknowledged individually or together as a group under a single heading within the “Acknowledgements” on the cover page. Examples of activities that do not qualify a contributor for authorship are: acquisition of funding; general supervision of a research group; general administrative support and writing assistance; technical editing; language editing, and proofreading.

Authors should discuss, determine and (if they exist) settle any disagreements about the order of authorship before submitting their manuscript. Final author order must be established by the end of the revision phase of the peer review process. Any authorship changes such as order, addition, and deletion of authors between the initial manuscript submission and the final decision should be discussed and approved by all authors.

Adding, deleting, or changing the author names and their order is not permitted after the acceptance of the manuscript for publication.

10.3 Use of Artificial Intelligence (AI)-Assisted Tools/Technologies

In consonance with the COPE’s position statement, WAME’s recommendations, and ICMJE’s Recommendation, Journal of Hospital General Medicine does not allow artificial intelligence (AI)-assisted tools/technologies such as Large Language Models (LLMs), chatbots, or image creators to be listed as author or co-author. As described in the ICMJE, those tools cannot be responsible for the accuracy, integrity, and originality of the work, thus they do not meet the ICMJE’s criteria for authorship listed above.

The authors (humans) are fully responsible for any materials of the submitted work, including the use of AI-assisted tools or technologies. Authors should carefully review and edit the result because AI can generate authoritative-sounding output that can be incorrect, incomplete, or biased. Authors should not list AI and AI-assisted technologies as an author or co-author, nor cite AI as an author. Authors (humans) are also responsible for plagiarism including in text and AI-produced images.

Authors must disclose, upon submission and in the Materials and Methods (or similar section), any use of AI-assisted tools or technologies in the writing of a manuscript, production of images or graphical elements of the paper, or in the collection and analysis of data.

10.4 Exclusive Submission

Articles that have been previously published or are being considered for publication in another journal in any language will not be accepted. Submission of a manuscript implies that: the work described has not been previously published; it is not under consideration for publication elsewhere; its publication has been approved by all co-authors. The editors make all decisions on the acceptance of the peer-reviewed manuscripts.

10.5 Confidentiality

All manuscript details, author information, reviewer identities, comments to the editors and the authors, and the content of the decision letter are considered privileged information and will never be disclosed to third parties.

10.6 Redundant or Duplicate Publication

Articles that are being considered for publication in another journal including advanced publications such as “in-press” or “E-pub ahead of print” articles in any language might be regarded as redundant or duplicate publication.

The author should notify the editor formally about all submission and the previous reports that could be regarded as redundant or duplicate publication of the same or similar work. Any such material must be referred to and referenced in the new work. Copies of such work should be included with the submission. Abstracts or posters presented at scientific meetings are not considered previously published work. For studies that have been presented at a scientific meeting, “Acknowledgements” should include a sentence, such as “A part of this study has been presented at the XXth Annual Meeting of XXXXX (Month Year, City)”.

Editorial actions should be expected if redundant or duplicate publication is attempted or occurs without such notification.  Editorial actions may include: immediate rejection of the submitted manuscript; retraction of published work; published notice of violation, and revocation of publishing privileges.

For acceptable secondary publication Journal of Hospital General Medicine accepts secondary publications of only those that meet the criteria and conditions described in the ICMJE Recommendations.

10.7 Conflicts of Interest and Sources of Funding

According to the ICMJE Recommendations, a conflict of interest (COI) exists “when professional judgment concerning a primary interest (such as patients’ welfare or the validity of research) may be influenced by a secondary interest (such as financial gain).”

All authors are required to disclose any financial relations, activities, relationships and affiliations that exist, or have existed, in the 36 months prior to submission with any commercial organizations, groups, institutions, or any other entities that has any interest in the subject matter, materials, or process(es) discussed in the manuscript. This includes, but is not limited to:

  • Research support (including research funding and provision of equipment or materials)
  • Honoraria (such as lecture fees)
  • Consulting
  • Employment
  • Promotional fees
  • Advisory or directing role
  • Stock and share ownership
  • Patent/licensing fees
  • Travel and accommodation expenses
  • Any other financial, institutional or personal relationships

Any possible COI related to the study presented in the manuscript must be disclosed on the cover page under the heading “Conflicts of Interest” using the following examples for each author:

“A (author name) received honoraria from Z (entity name); B holds an advisory role in Y; C is an employee of Company X.”

If the manuscript is accepted for publication, the disclosures will be published as they appear in this section. If there are no COIs, the authors should state “The authors declare that there are no conflicts of interest” on the cover page.

All sources of funding from entities such as government or non-profit organizations, which are relevant to the study, should be acknowledged on the cover page under the heading “Sources of Funding.”

  • You must use the following word format to describe any funding: “This work was supported by [name of funder] grant number [xxx]”.
  • If your work did not receive funding you must use the following wording: “This research received no specific grant from any funding agency in the public, commercial or not-for-profit sectors”.
  • You must ensure that the full, correct, details of your funder(s) and any relevant grant numbers are included.

10.8 Research Ethics

  1. Clinical research included in articles that report on human subjects or materials of human origin, must comply with the provisions of the Declaration of Helsinki and the Standards for the Care and Keeping of Laboratory Animals (Prime Minister’s Office Notification No.6, March 1980), and other research guidelines established at each research facility. In addition, the “Materials and Methods” sectionmust include a statement that the research was approved by the IRB of the authors’ affiliated institutions and the approval code issued by the IRB and the name of the institution, which granted the approval. Those researchers who do not have access to an ethics review committees should follow the principles outlined in the Declaration of Helsinki.
  1. Articles reporting on data from animal testing must indicate in the “Materials and Methods” section the approval of the testing design by the affiliated institution’s Animal Care and Use Committee.
  1. Authors of articles reporting on new DNA sequences must furnish that data to the GenBank and include the accession number for it in the article.
  1. For any studies involving human subjects it should be stated clearly in the text that written consent has been obtained from all patients(or parent or legal guardian) to publish the information, including their
  1. Any data or information such as patient names, initials, hospital patient identification codes (patient IDs), specific dates, or any other information which may identify patients must not be presented anywhere in the manuscript, including the Figures and Tables unless the information is essential for scientific purposes and the patient (or parent or legal guardian). All pictures should focus on the affected areas only.
  1. For off-label drug administration, explain that the drug was off-label at the time of administration and describe the patient’s consent and in-hospital procedures.

10.9 Misconduct and Breach of Publication Ethics

  • All manuscripts submitted to Journal of Hospital General Medicine must represent the authors’ original work and not duplicate any other previously published work in any language. The authors must understand, and guarantee, that the same manuscript is not simultaneously submitted to, or not under consideration in, another journal.
  • All authors are fully responsible for the originality and contents of their submitted manuscripts. All records and data presented in the manuscript must be accurate, without any fabrication, manipulation, or falsification.
  • Authors certify that the single research or dataset is not intentionally divided into several parts to increase the number of submission or publication with Journal of Hospital General Medicine or other journals over time (“salami publication”).
  • All information and contents, such as data, text, ideas, or theories that originate from other resources must be credited and cited, as guided in the “References” of Manuscript Preparation section.
  • Any misconduct that is identified is subject to investigation by the Editorial Board according to the guidelines recommended by COPE. If the allegation raises any valid concerns after the investigation, the author will be contacted to address the issue. The Editor-in-Chief may decide to publish an “Expression of Concern” if suspicion is raised after the article has already been published. Should misconduct or the breach of publication ethics be established, regardless of the level or seriousness, this may result in retraction, publication of formal notice of the misconduct, formal notice to the author’s institution, and a formal embargo on future contribution to Journal of Hospital General Medicine.

 

11．Proofreading and Revision after Acceptance

After the acceptance of a manuscript for publication, a certificate of publication will be issued. Also, accepted manuscripts for publication will be proofed by the Editorial Office. Portions of the manuscript requiring corrections will be noted with comments indicating that the material must be rewritten. Galley proofs will be available to the authors for corrections of minor errors such as spelling errors and omitted characters or letters. Any other corrections and revisions after the acceptance of a manuscript are not permitted unless requested by the Editorial Board of Journal of Hospital General Medicine. Authors are expected to perform the proofing, as instructed by the Editorial Office. Upon completion of the proofing, authors should immediately email the revised proof to the Editorial Office.

After publication, further changes, or corrections, can only be made in the form of an Erratum which will be hyperlinked to the original article.

 

12．Copyright

Copyright of articles and their contents published in Journal of Hospital General Medicine belong to the Japanese Society of Hospital General Medicine. Journal of Hospital General Medicine is an open access journal distributed under the Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License (https://creativecommons.org/licenses/by-nc-sa/4.0/). Anyone may download, reuse, copy, reprint, distribute, or modify articles published in the journal for not-for-profit purposes if they cite the original authors and source properly. For for-profit or commercial use, written permission by the Editorial Board of Journal of Hospital General Medicine is mandatory. If you remix, transform, or build upon the material, you must distribute your contributions under the same license as the original.

 

13．Article Processing Charge

If the first author of the manuscript is a member of the Japanese Society of Hospital General Medicine, there is a publication charge of 20,000 yen. If the first author of the manuscript is a non-member, there is a publication charge of 50,000 yen. The Editorial Office will send an invoice for the fee after acceptance for publication. The fee is non-refundable. The manuscript will be published only after the payment has been received.

 

For inquiries:

Journal of Hospital General Medicine Editorial Office

E-mail: jhgm@kyorin.co.jp